2012/02/07 Council Meeting 1. CALL TO ORDER 2. ATTENDANCE AND REGRETS 3. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF 4. CLOSED SESSION 4.1 Closed Session Minutes-January 3, 2012 4.2 Closed Session Minutes-January 30, 2012 4.3 Personal matters about an identifiable individual, including municipal or local board employees (PW9-2012 Recreation Programmer Position) 4.4 Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Sauble Beach Development Corporation) 4.5 Personal matters about an identifiable individual, including municipal or local board employees (BOWMAN14-2012 CAO Job Description and Responsibilities) 00:00:00 Start of Recording ----------------------------------------------- 00:00:33 7. DELEGATIONS 7.1 1:30 pm Staff Sargeant Wayne Thompson (Bruce Peninsula OPP), Nigel Heels (Bruce Peninsula School Officer), Trevor McKean (Collingwood School Officer) and Jaqueline Faubert (Chair, Kincardine Police Services Board)-School Resource Officer and OPP Matters (30 minutes) 00:51:00 BREAK 00:51:15 Kirkland Speaker not on agenda error - Terry Bell 00:52:00 Sauble Beach Development Corportation 00:52:24 Vote later to move back into closed 00:53:00 5. PUBLIC NOTICE/GENERAL ANNOUNCEMENTS 5.1 Public Notice-Budget Meetings - read by clerk 00:54:00 6. ADOPTION OF MINUTES 6.1 Regular Council-January 17, 2012 6.2 Special Council-January 23, 2012 6.3 Special Council-January 24, 2012 6.4 Special Council-January 30, 2012 6.5 Community Garden Committee-November 8, 2011 6.6 Police Services Board-November 16, 2011 6.7 Sauble Water and Sewer Report Ad Hoc Committee-November 14, 2011 00:56:00 8. STAFF REPORTS AND NEW BUSINESS 00:57:00 8.15 MLEO01-2012 Report, December and January 00:58:18 8.16 MLEO02-2012 Regulate and Control Speed on Municipal Roads 01:11:30 8.17 MLEO03-2012 Housekeeping to the By-Law to Regulate and Control of Traffic More Particularly the Parking, Stopping or Standing of Vehicles 01:15:00 8.18 MLEO04-2012 By-Law to Regulate the Use of Properties Located Within the Corporation of the Town of South Bruce Peninsula 01:19:25 8.19 MLEO05-2012 Billboards and Sign By-Law, Resolution R-362-2011 01:23:10 8.20 CBO4-2012 Building Statistics 01:27:05 8.21 CBO5-2012 Fees By-Law Amendment 01:35:30 8.22 CBO6-2012 Septic Re-Inspection Option A - hire 2 employees, $100 fee - defeated Option B - investigate contract out septic reinspection service, report back - carried 02:08:30 8.23 CLK11-2012 Risk Management Official, Source Water Protection Plan 02:09:30 8.9 EDO03-2012 Invitation for the EDC to Attend a Council Meeting 02:10:00 5 minute BREAK 02:10:50 8.9 EDO03-2012 Invitation for the EDC to Attend a Council Meeting 02:13:20 8.10 SWSRAHC01-2012 RFP for Pollution Study and Source Tracking 02:14:00 8.11 FS6-2012 Water and Sewer Rate By-Law 02:34:20 8.12 PW04-2012 Neerhof Tree Removal, Approved Vendor Listing 02:36:05 8.13 PW10-2012 Water Usage Charges for Town Owned Properties on the Wiarton Water System 02:36:50 8.14 PW11-2012 Fenton Municipal Drain Levying By-Law 02:37:45 8.1 BOWMAN06-2012 Role of the Officers/Employees and Councillors of the Municipality - carried 02:20:30 8.2 BOWMAN07-2012 Timely Information and Analysis - carried 02:41:15 8.3 BOWMAN08-2012 Unfinished Business Progress Reports - carried 02:48:25 8.4 BOWMAN09-2012 Unfinished Business - Bowman requests deferral - Employee Satisfaction 02:49:20 8.5 BOWMAN10-2012 Interruptions and Commentary - carried 02:51:50 8.6 BOWMAN11-2012 Resolutions from Closed 02:57:00 Turner speaks about ombudsman 02:57:40 Cook no penalty for doing anything wrong 03:00:00 Ask ombudsman back; Turner mentions no penalty doesn't want ombudsman back 03:03:33 carried 03:04:00 8.7 BOWMAN12-2012 Cancellation of Budget Meetings January 16th and 18th - deferred 03:04:10 8.8 BOWMAN13-2012 Clarity to Council - carried?? 03:06:15 8.24 CLK12-2012 Policy B.3.5 Expense Reports 03:06:50 8.25 HC03-2012 Heritage Committee-Bruce County Heritage Networking Forum - carried 03:08:15 8.26 CAO07-2012 Request for Support for Highway Dedication - $300 defeated 03:13:30 Request for Support for Highway Dedication - no $$ carried 03:16:15 8.27 CAO08-2012 Interim Tax Assessment - carried 03:17:00 8.28 JACKSON01-2012 Employee Survey - Terms of Reference JJ amended so committee and consultant arrange interviews and also take out upset limit and also presentation to staff goes through council first; carried as amended JT: report in closed? 03:32:00 JJ amended if identifies person in closed 03:36:00 vote on amended: for all carried 03:36:40 9. ITEMS REFERRED 9.1 No items referred 03:37:00 10. BY-LAWS 1st and second 10.1 By-law 15-2012 10.2 By-law 16-2012 10.3 By-law 17-2012 Being a By-Law to Amend By-Law Number 44-2009 Being a By-Law to Adopt the Manual Governing the Policies and Procedures for the Corporation of the Town of South Bruce Peninsula (Facility Conduct Policy) 03:39:00 JJ ask pull; denied carried 03:40:00 by-law 17 pulled 03:40:00 10. BY-LAWS 3rd 10.1 By-law 15-2012 10.2 By-law 16-2012 carried 03:41:00 10.3 By-law 17-2012 Being a By-Law to Amend By-Law Number 44-2009 Being a By-Law to Adopt the Manual Governing the Policies and Procedures for the Corporation of the Town of South Bruce Peninsula (Facility Conduct Policy) - third MB asks for defer; JJ says prefer vote; MB rescinds; vote called; recorded vote JC absent; MB no; JJ no; JK yes; KK no; PM absent; MS no; CT no; JT yes; “defeated” 03:47:00 12. NOTICE OF MOTION JJ: motion hire one more OPP for beach by-laws summer only 13. PUBLIC MEETINGS none 03:54:00 14. REPORTS FROM COUNCIL MEMBERS JT: Basra have raised rates JT doesn’t like it. 03:56:00 17. CONFIRMATORY BY-LAW ?? adjourn 03:26:30 End of Recording -------------------------------------------------- 15. UPCOMING MEETINGS 15.1 February 7, 2012 Physician Recruitment and Retention Committee 6:00 pm (Wiarton OPP Station) February 8, 2012 Economic Development Committee 9:00 am February 10, 2012 Special Council-Budget Deliberations 9:00 am February 14, 2012 Wiarton BIA 9:00 am February 16, 2012 Airport Joint Municipal Service Board 7:00 pm (Wiarton Keppel Airport) February 21, 2012 Council 1:30 pm (1:00 pm if closed session is required) February 24, 2012 Sauble Water and Sewer Report Ad Hoc Committee 10:30 am February 28, 2011 Wiarton BIA 9:00 am 16. UNFINISHED BUSINESS 16.1 Stone Bench Memorial Program (June 14, 2011) 16.2 Snow Fence-Council Meet With SON and Other Interested Parties (July 12, 2011) -Met with Friends of Sauble Beach August 16, 2011 16.3 Infrastructure Request Policy (July 26, 2011) 16.4 Sauble Beach Growth Strategy Study Area Discussion (August 9, 2011) 16.5 Amabel-Sauble Water System History and Costing Report (August 23, 2011) 16.6 Sauble Sno-Riders Clubhouse Location (August 23, 2011) 16.7 Jewel Bridge Natural Heritage and Archaeology Studies (September 13, 2011) 16.8 Water Rate By-Law (September 27, 2011) 16.9 Rental Units in Residential Zones/Report from CBO (October 11, 2011) 16.10 Fiddlehead (October 25, 2011 Closed Session) 16.11 Employee Satisfaction Survey/HR Firm (November 1, 2011) 16.12 Sauble Water and Sewer Report ESR Consideration (November 15, 2011) -Extended until report received from Ad Hoc Committee-before December 31, 2012 16.13 Streetlight Replacement Policy (December 6, 2011) 16.14 Fee By-Law Update (January 3, 2012) 16.15 Fire Marque Report (January 3, 2012) 16.16 Public Members for PAC and COA (January 3, 2012) 16.17 Closed Session Meeting with Municipal Solicitor (January 30, 2012) 16.18 Pay Equity, Salary Comparison (January 30, 2012 Closed Session) 16.19 Fire Department Staffing (January 30, 2012 Closed Session) 16.20 Ad Hoc Committee Terms of Reference-Councillor Jackson (January 30, 2012) 17. CONFIRMATORY BY-LAW 17.1 By-Law 18-2012 Being a By-Law to Confirm the Proceedings of the Council of the Corporation of the Town of South Bruce