2012/11/06 Council Meeting Under Construction - Agenda 00:00:00 1. CALL TO ORDER 00:00:00 2. ATTENDANCE AND REGRETS 00:00:12 3. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF CLOSE declares pecuniary interest in closed session item 4.5 00:00:58 4. CLOSED SESSION 4.1 Closed Meeting Minutes October 16, 2012 4.2 Litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board AND A proposed or pending acquisition or disposition of land by the municipality or local board (Wiarton Keppel Airport) 4.3 Labour relations and employee negotiations (Workplace Conciliation) 4.4 Advice that is subject to solicitor client privilege, including communications necessary for that purpose (Employee Negotiations) 4.5 Litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board (Dynamic Beach By-Law) 4.6 Personal matters about an identifiable individual including municipal or local board employees (Water Charge) 00:02:05 no direction from closed 00:02:40 5. PUBLIC NOTICE/GENERAL ANNOUNCEMENTS accommodation review committee meetings at schools flu clinic at high school 00:03:50 6. ADOPTION OF MINUTES 6.1 Regular Council-October 16, 2012 ??? Economic Development Committee-September 12, 2012 6.2 Airport Joint Municipal Service Board-September 10, 2012 6.3 Airport Joint Municipal Service Board-August 16, 2012 6.4 Airport Joint Municipal Service Board-July 19, 2012 6.5 Airport Joint Municipal Service Board-March 29, 2012 6.6 Municipal Heritage Committee-August 10, 2012 6.7 Municipal Heritage Committee-September 21, 2012 6.8 Joint Working Committee-September 26, 2012 00:05:50 8. STAFF REPORTS AND NEW BUSINESS 00:06:00 8.1 PW24-2012 Pre-Budget Approval for 2013 Conventions and Seminars - carried 00:06:30 8.2 PW25-2012 Reciprocal Agreement with Bluewater District School Board - carried 00:07:30 8.3 PW26-2012 Bluewater Park Camping Season Kirkland/Turner - change some camp sites to trailer sites? Thompson - no longer thinks that is a good idea Bowman would like to know what the additional income might be / occupancy projection Bowman would like to know if BWP is profitable report received and filed; request further information carried 00:18:30 8.4 FC18-2012 Outdoor Skating Rink at Bluewater Park Requested by Wiarton Willie festival Thomas would like to see it built earlier Bowman concerned about costs No boards, just snow banks carried 00:29:40 7. DELEGATIONS 00:29:50 7.1 2:00 pm Ken Goldsmith-Municipal Weed Inspector, Bruce County Forestry-Invasive Species Update (30 minutes) 01:08:15 8. STAFF REPORTS AND NEW BUSINESS - CONTINUED 01:09:20 8.5 EDO20-2012 Significant Event Designation Request-Wiarton Willie Bowman questions need - special occassions permit chamber is not for profit carried 01:11:45 8.6 EDO21-2012 Significant Event Designation Request-Winterfest Bowman - pecuniary interest Jackson - pecuniary interest carried 01:13:15 8.7 EDO22-2012 Strategic Plan Implementation Steering Committee Terms of Reference Bowman has questions Bowman and Jackson want no restriction on membership - pick best candidates Kirkland wants community organizations and businesses on committee Close questions committee being able to ask staff for report - wants wording changed As revised - carried 01:27:06 7. DELEGATIONS - CONTINUED 01:27:45 7.2 3:00 pm John Foris and David Nixon-St. John's United Church-Water Curbstop (10 minutes) 01:40:00 8. STAFF REPORTS AND NEW BUSINESS 01:42:24 8.7 EDO22-2012 Strategic Plan Implementation Steering Committee Terms of Reference - continued discussion regarding number of staff and council members on committee McKenzie and Jackson ... is a committee really needed strategic plan calls for a committee - this type of committee is rare usually just department heads break - delegation coming 01:55:30 Introduce new manager of public works - Tom Gray (?) 01:56:15 7. DELEGATIONS - CONTINUED 7.3 3:30 pm John Tennant-Wiarton South OPA 30, Bruce County OPA 157 (10 minutes) Seeking council approval to move ahead EA is putting cart before the horse 02:16:55 Kirkland says call planner in to discuss issues 02:18:36 Jackson thought project was way beyond where it is now - conflicting reports re capacity of sewage system 02:21:00 Tennant asks when PAC(?) meets again 02:22:30 Council will take to PAC 02:22:50 MPW will determine sewage system capacity 02:23:50 8. STAFF REPORTS AND NEW BUSINESS - CONTINUED 02:24:10 8.07 EDO22-2012 Strategic Plan Implementation Steering Committee Terms of Reference - continued Bowman says committee not needed; Jackson agrees Kirkland agrees but wants to know who makes sure strategic plan doesn't sit on shelf Jackson suggests quarterly updates to council committee not to be established; revise strategic plan - resolution rescinded - carried 02:29:35 8.08 CBO41-2012 Septic Re-inspection Program Bowman has major concerns - CBO did not bring info on Genivar 02:32:48 Kirkland - is price same every 5 years? What are contract protections for renewal? There is no contract currently. 02:34:24 Jackson - Genivar is in conflict of interest Kirkland says this is actually Pride, Schrop, and McColm CBO reviewed additional info from Garrets(?) - price not only factor 02:36:55 Jackson says she wouldn't hire Genivar if it was free - Mayor says that is inflammatory comment 02:39:10 Bowman - like to defer and discuss in closed the hiring of Genivar Kirkland wants to move forward - says it is a good local company Jackson 50% of residents are from Sauble calls for a recorded vote Turner what are three different work plans? 02:42:17 Kirkland asks if CBO reviewed and assessed all proposals and that is how she came up with recommendation 02:43:16 Question called - recorded vote called by Jackson 02:44:10 Bowman, Jackson, Klages vote No; all others in favour; carried 02:44:39 8.09 MLEO27-2012 Report for September & October 02:45:40 McKenzie how serious is parking problem on Brown street? Close says Kirkland suggested closing off section of road by arena for parking lot MLEO says that would cause more congestion and confusion People parking on Brown but paid parking lot was empty Property standards - Bowman's questions should be in closed - privacy concerns 02:54:00 carried 02:54:35 8.10 FS53-2012 Correction of Information Regarding R-682-2012 adjusting water charges - seven properties affected Tracey says municipality made a mistake and now wants to back charge to when plumbing roughin wwas done the rate payer letter has caused back billing in large amount going back to 2008, not 2011 Jackson says this was an oversight on part of municipality McKenzie is it fair to charge others who had access but maybe did not use water Turner says person who complained (DeSantis) thought he was being charged too much, not too little Turner says 'we made a decision and have to stick by it' Kirkland not prepared to make a decision right now; Jackson agrees McKenzie says someone has to pay for the water Tracey says switch from vacant to metered occurs at plumbing rough in Bowman all this started with missed water meter installation cutoff date Turner says this was a breakdown in the system - Tracey blames building department Jackson says lots of mistakes being made with Amabel Sauble water system Turner wants the seven to pay - not fair for other 349 water users to cover $9,000 bills for seven Bowman does not want to go back 4 years; Kirkland let's learn from our mistakes. Tracey say access, not use, determines rates. Go back to original plan by MFS - carried 03:21:10 BREAK FOR DINNER 03:22:05 8.11 CLOSE07-2012 Municipal Grants McKenzie - does department budget come back to council? Bowman - Item 6 - remove from policy manual Bowman/Thomas - what defines an 'event' add Canada day to list Jackson asks, Close responds, chamber grants will be in special events Do requests for grants still come in or do departments need to contact those who received in the past Bowman asks what $5000 discretionary budget for council is for - Standed, ball team eg carried 03:33:40 8.12 BOWMAN43-2012 Meetings Re Amabel-Sauble Water Rates Fiddlehead costs to be paid for by entire municipality Bowman way this was handled worked well; disappointed in SCADA project Sauble residents won't be happy, but this is the best we could do Jackson concerned about putting Fiddlehead on general tax levy use parking revenue to subsidize until we can get out of OCWA contract Turner concurs with not putting on general tax revenue but parking revenue goes into general fund Turner thinks we should charge a lower rate for Fiddlehead water Kirkland agrees with Bowman Bowman says that the legislation has not yet passed so we could charge to entire municipality 03:49:00 Kirkland says he has to take some responsibility for Fiddlehead Discussion of what happens with Sauble parking money Turner understands monies go into general revenue; why do we need a policy to document what we are doing already carried 04:01:20 8.13 CLK129-2012 Review of Appointment By-Law and Committees physician recruitment should be included Close questions EDC and Heritage committees BIA do they meet? Turner asks if these committees would continue if the were not 'committees of council' Bowman argues strongly for the Heritage committee Jackson mentions tracking staff time on committees Close asks about continuation of the EDC Jackson is good with shutting down the EDC Turner says if you have Heritage you should have EDC EDO would be doing less if there was no EDC Jackson says Danielle's plate is overflowing because of EDC Klages(?) having two is confusing 04:20:00 Disband after next meeting which will be their last meeting of the year 04:21:20 BIA is mandated 04:23:40 Veterinary committee carried 04:27:17 Resolution to dissolve EDC no later than end of November, 2012 04:29:56 carried 04:29:20 8.14 HC11-2012 Appointment of New Member to the Municipal Heritage Committee Jeffry Brown carried 04:32:00 8.15 CLK131-2012 Fee By-Law Update carried with corrections 04:34:35 8.16 CLK132-2012 Municipal Freedom of Information Course Bowman says this is a terrific report carried 04:37:52 8.17 CLK133-2012 Employment Law and Human Resource Management Course carried 04:38:42 9. ITEMS REFERRED 9.1 Notice of Motion-Bowman38-2012 Policy Barbeques on Lakeshore Blvd (August 7, 2012 and August 21, 2012) Manager of EMS is absent 04:39:45 10. BY-LAWS 10.1 By-Law 124-2012 Being a By-Law to Designate Lot 3 and Lot 4 PIN 33150-152 (LT) Plan 466, Town of South Bruce Peninsula, County of Bruce, Pursuant to the Provisions of the Planning Act, R.S.O. 1990, c.P.13 as Amended 10.2 By-Law 125-2012 A By-Law to License, Regulate and Control Dogs within the Town of South Bruce Peninsula 10.3 By-Law 126-2012 Being a By-Law to Amend By-Law Number 44-2009 Being a By-Law to Adopt the Manual Governing the Policies and Procedures for the Corporation of the Town of South Bruce Peninsula (Raking and Maintenance of the Sand Beach at Sauble Beach) 10.4 By-Law 127-2012 Being a By-Law to Amend By-Law Number 44-2009 Being a By-Law to Adopt the Manual Governing the Policies and Procedures for the Corporation of the Town of South Bruce Peninsula (Reporting Absences and Sick Leave) 04:41:20 first and second reading carried 04:41:40 third reading Mayor Close asks for By-Law 127-2012 to be pulled and deferred back to another council meeting to allow debate third reading 10.1 - 10.3 Bowman asks about frequency of raking regarding By-Law 126-2012; budgeting will be a test this year carried 04:48:10 Resolution to send By-Law 127-2012 back to another council meeting carried 04:48:25 11. MATTERS OF URGENCY none 04:48:31 12. NOTICE OF MOTION none 04:48:45 Resolution to support broadband waive procedural by-law to discuss tonight defeated 04:52:10 13. PUBLIC MEETINGS 13.1 No public meetings are scheduled 04:52:58 14. REPORTS FROM COUNCIL MEMBERS Mayor gives county council report Flu shoth Nov 7 at higfh school 04:54:20 15. UPCOMING MEETINGS 15.1 Cancelled - November 6, 2012 Physician Recruitment and Retention Committee 6:00 pm (OPP Boardroom) November 16, 2012 Sauble Water and Sewer Report Ad Hoc Committee 1:00 pm Sunday (?) - November 18, 2012 Airport Joint Municipal Service Board 7:00 pm (Wiarton Keppel International Airport) November 20, 2012 Council 1:30 pm (1:00 pm if Closed Session is required) November 21, 2012 Police Services Board 9:00 am November 23, 2012 Municipal Heritage Committee 10:00 am November 27, 2012 Economic Development Committee 9:00 am November 28, 2012 COA/PAC 10:00 am (if applications are received) 04:56:45 16. UNFINISHED BUSINESS 16.1 CLK130-2012 Unfinished Business carried 04:57:36 Back into closed direction from closed 04:58:20 17. CONFIRMATORY BY-LAW 17.1 By-Law 128-2012 Being a By-Law to Confirm the Proceedings of the Council of the Corporation of the Town of South Bruce Peninsula (November 6, 2012) carried 04:58:45 18. ADJOURNMENT