2012/12/04 Council Meeting 00:00:00 1. CALL TO ORDER 00:00:10 2. ATTENDANCE AND REGRETS 00:00:20 3. DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF Mayor declares conflict in minutes of Nov 20 and by-law 138-2012 00:02:22 4. CLOSED SESSION 4.1 Closed Session Minutes-November 20, 2012 4.2 (Airport Hangar) A proposed or pending acquisition or disposition of land by the municipality or local board 4.3 (Wiarton Keppel Airport) Litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board AND A proposed or pending acquisition or disposition of land by the municipality or local board 4.4 (Council/Staff Communications) Personal matters about an identifiable individual, including municipal or local board employees 4.5 (Litigation Update) Litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board 4.6 (Administrator/Staffing Considerations) Labour relations or employee negotiations AND Personal matters about an identifiable individual including municipal or local board employees 00:02:55 5. PUBLIC NOTICE/GENERAL ANNOUNCEMENTS 00:03:00 6. ADOPTION OF MINUTES 6.1 Regular Council-November 20, 2012 6.2 Airport Joint Municipal Service Board-September 20, 2012 6.3 Airport Joint Municipal Service Board-October 4, 2012 6.4 Airport Joint Municipal Service Board-October 9, 2012 6.5 Airport Joint Municipal Service Board-October 18, 2012 6.6 Airport Joint Municipal Service Board-October 30, 2012 6.7 Sauble Water and Sewer Report Ad Hoc Committee-September 17, 2012 6.8 Hiring Committee-September 21, 2012 6.10 Municipal Heritage Committee-October 29, 2012 00:07:05 carried 6.9 Police Services Board-September 19, 2012 Jackson questions missing point of order in minutes removed and will be passed as separate resolution send bacck for revision 00:08:45 carried 00:09:15 8. STAFF REPORTS AND NEW BUSINESS 00:09:45 8.1 CBO43-2012 Pre-Budget Approval carried 00:10:15 8.2 CBO44-2012 Short Term Accommodation Rentals defer any decision for the current time Kirkland thinks public input is needed 00:17:30 carried 00:18:00 wait and see what happens in Collingwood CBO keep council apprised of any changes in Collingwood carried 00:18:45 Jackson wants to start public consultation early rather than late 00:20:25 8.3 CLOSE08-2012 Ontario Municipal West Conference Jackson wants more details on BIA bylaws carried 00:23:45 8.4 MCKENZIE01-2012 Good Roads Report carried 00:25:08 8.5 KIRKLAND03-2012 Paid Parking Suggestions lots of discussion carried 00:43:15 8.6 HC12-2012 Quarterly Newsletter discussion carried 00:50:15 8.7 BOWMAN 47-2012 Wiarton Water and Sewer Rates Meeting Report discussion and friendly amendment carried 01:05:58 8.8 JACKSON11-2012 Amabel Sauble School Financial Responsibility give extra $51,000 per year to Sauble school Kirkland suggests using school as new municipal office shared with day care, etc. break for delegation 01:29:15 7. DELEGATIONS 7.1 3:00 pm Terry Arnold-Sauble School ARC Review (10 minutes) school is hub of community custodial fees Terry Bell - school board trustee speaks 01:57:00 8. STAFF REPORTS AND NEW BUSINESS 8.8 JACKSON11-2012 Amabel Sauble School Financial Responsibility mayor wants contract Kirkland was involved in initial deal with school board McKenzie suggest letter of intent Mayor wants to defer, Jackson says no 02:13:40 Break to re-word / Jackson submits amended resolution recorded vote: all vote yes carried 02:16:45 8.9 JACKSON12-2012 Snow Removal at 6th St. South and Southampton Parkway McKenzie worried about setting a precedent Close wonders about having a policy rather than individual situation carried 02:32:55 8.10 FS59-2012 MADD Billboard Sign write off costs defeated 02:40:16 no back charge and don't put sign back up waive current bill and finance charges carried 02:43:45 8.11 FS61-2012 Request to Set Budget Dates for 2013 Jan 21,22,30,31 02:54:00 Bowman asks about public particiption in the budget process Tracy suggests Jan 30 will decide at next council meeting about public participation date carried 02:58:25 8.12 CLK142-2012 Customer Service and Response Policy carried 02:59:27 8.13 CLK143-2012 Bluewater Park Campground Fee Correction carried 03:00:20 8.14 CLK144-2012 Fedy Consent B-48-2012.54, Reconsideration of Parkland Dedication Fees carried 03:02:40 8.15 CLK145-2012 Indemnification By-law Jackson asks what the difference is between the by-law and insurance Jackson wants not covered if guilty Close says clause section 9 covers this 03:10:00 Angie says that (section 9 bit) was wrong, she made an error, continues looking Section 2B; Kirkland worries about making a mistake unknowingly but guilty want to defer, need more clarification nope move ahead carried 03:22:45 9. ITEMS REFERRED 9.1 CLK147-2012 Items Deferred-CLK136-2010 Fee By-law Update-Septic Re-Inspection Fees (November 20, 2012) defeated? 03:41:00 10. BY-LAWS 10.1 (Reporting Absences and Sick Leave) By-Law 127-2012 Being a By-Law to Amend By-Law Number 44-2009 Being a By-Law to Adopt the Manual Governing the Policies and Procedures for the Corporation of the Town of South Bruce Peninsula (THIRD READING OF BY-LAW) carried 10.2 By-Law 130-2012 A By-Law to Implement a Sewage System Re-inspection Program (THIRD READING OF BY-LAW) Bowman concerned we have gone too far in the inspection protocol can this be deferred until Hutchinson's report Turner does this affect the contract Move ahead without waiting carried 03:51:00 10.3 By-Law 136-2012 Being a By-Law to Provide for an Interim Tax Levy and to Provide for the Payment of Taxes and to Provide for Penalty and Interest of 15 Percent 10.4 By-Law 137-2012 Being a By-Law to Authorize Borrowing from Time to Time to Meet Current Expenditures During the Fiscal Year Ending December 31, 2013 10.6 By-Law 139-2012 A By-Law to Authorize the Mayor and Clerk to Sign an Agreement with the Corporation of the County of Bruce for Winter Maintenance of Frank Street (Bruce County Road 26) and Supply of Winter Sand and Salt 10.7 (Special Events Guidelines & Application) By-Law 140-2012 Being a By-Law to Amend By-Law Number 44-2009 Being a By-Law to Adopt the Manual Governing the Policies and Procedures for the Corporation of the Town of South Bruce Peninsula 10.8 By-Law 141-2012 A By Law to Authorize the Mayor and Clerk to Sign an Agreement with WISP Leasing Inc. to Extend a Lease Agreement carried 03:53:05 Third and Final Reading carried 03:56:20 10.5 By-Law 138-2012 Being a By-Law to Regulate Dynamic Beaches in the Town of South Bruce Peninsula defeated 03:58:00 11. MATTERS OF URGENCY 11.1 CLK148-2012 Administrator Position Advertising-Variance to Budget carried 04:00:20 11.2 Wiarton Keppel Airport-Airport Operations Manual carried 04:08:28 12. NOTICE OF MOTION 04:08:30 13. PUBLIC MEETINGS 04:08:35 14. REPORTS FROM COUNCIL MEMBERS 04:08:42 15. UPCOMING MEETINGS 15.1 December 14, 2012 Municipal Heritage Committee 10:00 am December 14, 2012 Hiring Committee 1:00 pm December 18, 2012 Council 1:30 pm (1:00 pm if Closed Session is required) December 19, 2012 Police Services Board 9:00 am December 20, 2012 Airport Board 7:00 pm 04:11:00 16. UNFINISHED BUSINESS 16.1 CLK146-2012 Unfinished Business Bowman things are not getting done Specifically what's going on with the BIA - no meeting because of litigation carried 04:13:33 back into closed 04:15:15 4.2 verbal update 04:15:20 4.3 resolution carried 4.4 info only 4.5 info only 4.6 recommedation to make Tracy interim administrator carried 04:18:10 17. CONFIRMATORY BY-LAW 17.1 By-Law 142-2012 Being a By-Law to Confirm the Proceedings of the Council of the Corporation of the Town of South Bruce Peninsula carried 04:18:45 from closed organization chart needed changes carried 04:24:30 adjourrn